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Portal Glossary – Workplace Occupancy Study

On this page, you can find all the definitions of the terms and words that we use when conducting a Workplace Occupancy Study.

Workplace Occupancy Study


Computer work

Individual, immobile based computer work. Either on PC or docked laptop.

Individual calling

Individual calling through electronic means (telephone, headset).


Collaboration (social interactions, discussions, presentations, meetings).


Other, personal and/or private usage (relaxing, thinking, typing on phone, eating).

Mobile computer work

Individual, mobile based work (laptop, tablets).

Not occupied

Unoccupied, no signs of life.


Focus work (reading, writing, paperwork).

Signs of life

In use but unoccupied, multiple signs of life.

Video conference

Virtual collaboration through electronic means.



The number of seats in a meeting facility.


Percentage of occupied seats in the occupied rooms. The rate to which a room is being used.

Physical occupancy

Percentage of occupied workstations where the user is physically present.


An occupied room has a set number of seats. The number of seats used determines how utilised the room is.


A workstation that is not assigned to a specific user.


An area with equipment for the performance of a specialized task by a single individual.

Workstation types

Fixed desk

Normal allocated workstation.

Focus booth

Small (semi) enclosed area for individual concentration work. Supplied with a desk.

Focus desk

Cubicle / workstation with a desk screen, meant for individual focus work.

Hot desk

Unassigned, normal/fixed workstation.

Office desk

Workstation inside an enclosed office.

Phone booth

Small (semi) enclosed area used for individual calling, sometimes supplied with landline phone.

Specialised desk

Project desk, Lap desk, desk connected to specialised equipment.

Standing desk

Height adjustable workstation.

Touchdown desk

Flexible workstation, different furniture (e.g. high table), mostly provided with sockets.

Meeting Facility Types


Semi-enclosed sofa/seating, used for meetings, breaks or individual work.

Breakout area

Seating, used for breaks, informal meetings or work.


Cafe/Restaurant used during breaks/lunch.

Conference room

Larger meeting rooms, often provided with white boards/projector, different furniture settings.

Consulting table

Meeting table, used for meetings or work.

Meeting facility

A space that is designed for formal or informal meetings.

Meeting pod

A fully enclosed meeting area.

Meeting room

A room with a meeting table, used for meetings or work with multiple people.


Tea point / Kitchen.

Print room

A room with a printing area.

Project table

Drawing tables or tables used for meetings/creative work.

Quiet room

Small room for multiple people (Max 4), used for meetings or personal work/calls. Usually informal furniture.

Training room

Rooms with multiple PC’s for training purposes (theatre layout).

Waiting area

Chairs at the reception, used for waiting clients/visitors.

Education Object Types


A large room (>150 seats) meant for common lessons or meetings, with an elevation/stage or chairs placed on a slope and technical equipment.


A room where lessons are given by a teacher, usually in a 2-by-2 setup.

Education specific practice room

A workplace for students where they can learn to carry out work in practice

Group project space

A smaller closed room, equipped for group work.


A single room where sports activities are performed.

Lecture room

A larger education room, often with an ascending floor, fixed furniture and technical equipment.

Media library

A space with computers and/or a library. Often it is also decorated as a study area.

Other practice room

A practice room that is suitable to learn practical skills, with or without a teacher and that does not belong to another category.

Sports hall

A hall consisting of several areas for indoor sports.

Study cell

A (soundproof) room where students can concentrate on work, usually suitable for <5 students.

Study landscape

An environment where different learning activities can take place, openly and flexibly.

Touch and go

A fixed computer with a network connection for short use.

Activities Education Rooms

Collaboration work

One or more small groups of students are working together. This can be with or without a teacher present.


Students are taking their exam individually, the classroom is set up for exams.


The teacher teaches a class to all the students in the room.


Eating and/or drinking, relaxing, texting, listening to music, watching movies, etc. No teacher is present.

Not occupied

Unoccupied, no signs of life.

Self study

Students are working on their own, without the help of a teacher, with the help of books, laptops, etc.

Signs of life

In use but unoccupied, multiple signs of life.

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